Running a business is hard work. The last thing you need is to take time out of your tight schedule to run to the store for ink or watch your employees waste time trying to fix the printer.
That’s why so many businesses are outsourcing managed print services (MPS) to third-party providers. Doing so will save you money while lightening the load for your IT staff. Your MPS partner also works to guard against cyberattacks.
We pose the question, ‘Is Managed Print still a good idea?’ Here are some benefits of outsourcing managed print services:
Better Efficiency
Bringing aboard a MPS provider means your days of fixing faulty copiers and changing printer cartridges are over. The managed print service vendor handles that and more while you and your staff focus on running your business. The right MPS provider can also help improve workflow by providing upgrades to your office equipment. This offers you and your business access to the most current and up-to-date technology and the proper training on how to operate it.
Reduced Costs
An MSP provider saves you money by purchasing office supplies in bulk. And by keeping an eye on your devices, an MPS vendor will know when a printer is low on ink. Your provider will automatically order a replacement, saving you a trip to the store and keeping the machine — and your business — up and running.
Reduced Stress For Your IT Team
A study conducted by Gartner estimated that 50% of all calls to an IT help desk are printer-related. Putting that task in the hands of an MPS vendor frees up the members of your IT staff to devote their time to enhancing your website or other duties dedicated to making your business grow.
Environmentally Sound
Working with an MSP partner helps you keep better track of your office’s print usage and put a cap on the amount of paper and electricity used on a daily basis. This reduces waste while making you and your employees feel good about the positive effect on the environment.
Stronger Cybersecurity
An MSP provider will do a complete assessment of the print and security risks facing your company and then help your business come up with a plan on how to address those problems. For example, your provider may recommend implementing sign-in procedures for anyone wanting to use a printer. Be aware, however, that not all MSP providers offer the same amount of vigilance, monitoring and maintenance required to safeguard your IT infrastructure against cybercriminals. Do your due diligence to make sure you are bringing aboard an MSP provider that provides these crucial services.
You and your employees have enough on your plates without having to worry about clerical tasks, and the members of your IT department have more important things to do than fix paper jams. Partnering with the right MSP provider will help keep your office up and running while allowing you and employees to dedicate your time to helping your business grow and succeed.
Why choose HP Managed Print? Watch explainer video:
Looking for more information? Get in touch with one of our team members.
